Description
Why Step Up to EasyMail Premium
Once you own property in Japan, paying bills is just the beginning. You’re also
responsible for annual tax filings, property‑tax notices, and legal
correspondence—all in Japanese and on strict deadlines. Letting
anything slip can cause:
- Late fees and 14 %+ interest surcharges
- Utility shut‑offs plus costly reconnection deposits
- Missed tax filings and legal escalation from the local tax office
- Difficulty transferring or selling your property later
EasyMail Premium removes every headache: we pay each bill, monitor every
notice, translate what matters—and act as your legally registered
Tax Agent so your property stays compliant at all times.
Legal Compliance: One Plan, Two Critical Roles
Domestic Contact (国内連絡先)
Since 1 April 2024, Japanese law requires non‑resident owners
to list a domestic contact on the land registry. Missing or delaying this can
lead to:
- Undelivered official notices or public‑notice‑board postings
- Administrative fines up to ¥100,000
- “No Contact” red flags with lenders and insurers
All EasyMail tiers—including Premium—register our verified Company office from
Day 1, keeping your title bullet‑proof.
Tax Agent (納税管理人)
Non‑resident owners must appoint a Tax Agent if they owe fixed‑asset tax,
earn rental income, or may owe capital‑gains tax on sale. As your Tax Agent, we
receive tax notices, coordinate filings with licensed CPAs, and keep you
penalty‑free.
What’s Inside EasyMail Premium
| Feature | How It Benefits You |
|---|---|
| Domestic‑Contact Registration | Keeps your title compliant from Day 1; avoids ¥100 k penalty risk. |
| Official Tax‑Agent Setup & Support | Guarantees tax bills reach us; filings handled legally. |
| Unlimited Monthly & Ad‑Hoc Payments | HOA dues, utilities, taxes, insurance, maintenance—paid on time. |
| Unlimited Document Translation | Contracts, notices, invoices—translated as needed with no caps. |
| Same‑Day Escalation for Urgent Mail | Critical issues flagged and acted on immediately. |
| Annual Tax‑Filing Coordination | We liaise with CPAs and include a 30‑minute English review for you. |
| Quarterly Expense Reports (Excel & PDF) | Accountant‑ready breakdowns with digital receipts attached. |
| Subscriber Discounts | Reduced rates on inspections, renovations, and property management. |
1. Domestic Contact Registration
Why It Matters
- Compliance from the moment of purchase
- Prevents ¥ 100k penalties and registry red flags
- Ensures reliable delivery of city hall, HOA, and legal correspondence
How We Set It Up
• During closing we coordinate with your scrivener to add our contact to the title.
• Post‑purchase? We prepare and file the amendment, including
承諾書 with corporate seal & 印鑑証明書.
• No power of attorney at closing—only a simple form if filed later.
2. Tax Agent Nomination
Why It’s Critical
- Local tax offices send notices only to registered agents
- Unpaid fixed‑asset tax grows interest & surcharges fast
- Required for rental income and capital gains returns
Step‑by‑Step Setup
1. We complete the 納税管理人届出書 with our corporate details.
2. Submit it to the relevant tax office.
3. All future tax mail comes to us; we pay or coordinate filings.
4. You receive a yearly 30‑minute English review of tax obligations.
✅ Only written consent required—no general POA.
3. Timing Matters—When to Register Each Part
Domestic Contact Timing & Cost
| Register at Purchase Closing | Register After Owning |
|---|---|
| ✅ Included in Premium—no set‑up fee | ⚠ Retrofit filing + ¥1,000 stamp tax/lot |
| ✅ Title compliant from Day 1 | ⚠ “No Contact” until amendment processed |
| ✅ Avoids the two‑year penalty window | ⚠ Penalty clock already ticking |
Best Practice: hand our consent letter to your scrivener during transfer.
Tax Agent Nomination Timing & Cost
| Appoint at Acquisition | Delay / Appoint Later |
|---|---|
| ✅ Included in Premium—form prepared & filed | ⚠ Risk missed bills & back‑filing penalties |
| ✅ Tax‑office communication uninterrupted | ⚠ Resolve missed notices retroactively |
| ✅ Filings & reviews begin year one | ⚠ Enforcement actions may start before you act |
Best Practice: Nominate us before the first property‑tax bill arrives.
4. Compliance & Operational Assurance
- All filings include required seals and documents—100 % regulation‑compliant.
- Payments processed per transaction—no client fund pooling (outside Payment Services Act scope).
- Tax filings completed by licensed Japanese CPAs; we supply logistics, not advice.
- Data is secured on encrypted Japanese servers with two‑factor portal access.
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